Question: Who Needs An I9?

Why do I need an i9?

You must complete Form I-9 each time you hire any person to perform labor or services in the United States in return for wages or other remuneration.

Remuneration is anything of value given in exchange for labor or services, including food and lodging..

What happens if you don’t fill out an i9?

Failing to timely complete an I-9 for employee or doing a really bad job of it can result in fines of $110 to over $1000 per employee for the first infraction. These fines impact large and small business alike.

Do employees have to fill out a new i9 every year?

Employers are required to reverify an employee’s documentation only when the employee’s employment authorization document (EAD) or receipt has expired. Reverification should occur no later than the actual expiration date of the work authorization.

What triggers an I 9 audit?

An I-9 audit can be triggered for a number of reasons, including random samples and reporting by disgruntled employees (or ex-employees). Certain business sectors, for example food production, are especially susceptible to I-9 audits, and “silent raids” by ICE.

Who needs to fill out i9 form?

All U.S. employers must properly complete Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. Both employees and employers (or authorized representatives of the employer) must complete the form.

What is the difference between an I 9 and a W 9?

The key difference between I9 and W9 are that I9 form is an official verification of identity and legal authorization to work required for all paid employees whereas W9 is a form filled by third party companies such as independent contractors who provide services to companies, upon the request from the respective …

How long is an i9 valid for?

three yearsFederal regulations state you must retain a Form I-9 for each person you hire for three years after the date of hire, or one year after the date employment ends, whichever is later.

Do i9 forms need to be updated?

Recording Changes of Name and Other Identity Information for Current Employees. You are not required to update Form I-9 when your employee has a legal change of name. However, it is recommended that you maintain correct information on Forms I-9 and note any name changes in Section 3.

Do I need to keep i9 documents?

Even if you retain copies of documents, you are still required to fully complete and retain Form I-9. … However, if you make copies or electronic images of the employee’s documents, you must make them available at the time of a Form I-9 inspection by DHS or another federal government agency.

Can you get paid without i9?

Yes. An incomplete I-9 form does not affect an employer’s ability or obligation to pay an employee. … The Fair Labor Standards Act (FLSA) requires employers to pay an employee who performs work, even if the employee is found to be unauthorized to work in the U.S. or quits employment prior to completing the I-9 form.

When did i9 become mandatory?

November 6, 1986Every employee hired after November 6, 1986 must complete an I-9 form at the time of hire. Employees must complete Section 1 of the form upon commencing employment. The employer must complete Section 2 within three days of the employee’s starting date at work.

What do employers do with i9?

Employers must have a completed Form I-9, Employment Eligibility Verification, on file for each person on their payroll (or otherwise receiving remuneration) who is required to complete the form. Employers must also keep completed Forms I-9 for a certain amount of time after their employees stop working for them.

Can you work without i9?

You may not use the I-9 form as part of the applicant screening process or background check; … If the new hire does not present acceptable identification documents by the end of three business days after the first day of work for pay, you may terminate the employee for failing to complete the I-9 form.

Is i 9 required by law?

You are required to complete and retain a Form I-9 for every employee you hire for employment in the United States, except for: Individuals hired on or before Nov. 6, 1986, who are continuing in their employment and have a reasonable expectation of employment at all times. (Some limitations to this exception apply.)

Is Passport enough for i9?

For badging purposes—Two forms of identification (such as a state driver’s license, state identification card, U.S. Passport, military ID card, birth certificate, or Social Security card). For I-9 purposes—You must choose from the List of Acceptable Documents : One document from List A, or.

Can an employer fill out your i9?

Employers must complete and sign Section 2 of Form I-9, Employment Eligibility Verification, within 3 business days of the date of hire of their employee (the hire date means the first day of work for pay). … If the job lasts less than 3 days, you must complete Section 2 no later than the first day of work for pay.

How often do you have to fill out an i9 form?

Employees rehired three years after you originally completed their Form I-9 must complete a new Form I-9.

How do I get my i9?

To download the form from the Chrome web browser:Click the link to the Form I-9 you wish to download.Click the arrow that displays in the PDF file download box that will appear in the bottom left-hand corner.Select “Show in folder” from the drop-down that appears.Open the form that appears in your Download folder.